When must the Agreement be provided to prospective bidders?

The Agreement must be provided to prospective bidders during the bidding phase because it outlines the terms and conditions under which the contract will be executed. Providing this document at this stage ensures that all bidders have a clear understanding of the legal obligations, specifications, and requirements of the project before submitting their bids. This transparency helps bidders to prepare accurate proposals that reflect the true cost and commitment involved in the project.

Distributing the Agreement after the bidding phase would not allow bidders to consider the critical contractual details while formulating their proposals. Similarly, providing it during project execution would be too late, as bids would have already been submitted without the necessary context of the Agreement. Lastly, while it could be prepared before project initiation, providing it during the actual bidding phase allows for a more informed bidding process.